Navigation: Accounting > A/R > Manage Misc. Cash Receipts

Use this page to add, view, edit, or search for payments that are not linked to homeowner accounts, such as insurance proceeds, deposit refunds, or rental income.

 

Step 1: Open the Page

Go to Accounting > A/R > Manage Misc. Cash Receipts
Click Add Misc. Cash Receipt from the Page Action Menu.

 

Step 2: Enter Payment Details

  • Association: Select the correct association from the dropdown
  • Bank Account: Choose the bank account
    (Only bank accounts with "Allow Deposit" enabled on the Manage Bank Account page will show)
  • Date: The date this payment should post to the General Ledger
  • Amount: Total amount received
  • Check Number: Optional
  • Memo: Optional – will appear on the General Ledger
  • Description: Optional – will not appear on the General Ledger but will show on the Misc. Cash Receipt page

 

Step 3: Add Distribution Details

Use this section to apply the payment to one or more GL accounts:

  • GL Account: Select the appropriate GL account(s)

Note: For accrual accounting, the system will credit the GL account(s) listed here. A separate deposit will be created later to reflect the bank deposit. For cash accounting, the system will credit the GL account(s) only when the deposit is created.

  • Memo: Optional
  • Amount: Enter the amount to apply to each GL account

 

Step 4: Review and Save

Check the Open amount at the bottom. It should show $0.00 when the total amount is fully distributed.

  • Click Save and Post to complete the transaction
  • Or click Save to save it as a draft and return later