Accounting > A/R > Manage Misc. Cash Receipts


Learn how to search, review, edit and add received payments not posted to homeowner accounts such as; insurance proceeds, deposit refunds or rental income. 


To Add a New Misc. Cash Receipt


Adding a Misc. Cash Receipt is a two-step process using the Manage Misc. Cash Receipt page and the Manage Deposit page.To add miscellaneous cash receipt follow the steps below and then CLICK HERE for more information. 


Step 1. Navigate to Accounting > A/R > Manage Misc. Cash Receipts


Step 2. Select Add Misc. Cash Receipt from the Page Action Menu.



Step 3. Enter details for the payment in the fields below.


  • Association- Select the correct Association from the drop down menu.


  • Bank Account- Select the correct Bank Account from the drop down menu. Note-Only Bank accounts that have the Allow Deposit flag checked are listed


  • Date- Enter the Date the Miscellaneous Receipt will be posted to the General Ledger


  • Amount- Enter the amount of the check


  • Check Number - Enter the check number.


  • Memo- Enter more details if needed. 


NOTE- This field will appear on the General Ledger.


  • Description- Enter more details if needed.


NOTE- This field will NOT appear on the General Ledger.



Step 4. Complete the Distribution Section.This section allows you to post portions of the Misc. Receipt to multiple General Ledger accounts if needed. 


  • GLAccount- Select the General Ledger account from the dropdown menu. To search for the account enter all or part of the account number or name.


  • Memo- Enter additional information. 


  • Amount- Enter the amount to be applied to the chosen General Ledger Account. 



Step 5. After putting in the Amount, click Enter on the keyboard to finalize the entry. This will add another row. If additional distributions are needed, continue to add rows as necessary. 


Step 6. Review the Open information at the bottom to make sure your Distributions match the total amount of the deposit. If the amounts match, the Open amount should be 0.00. 

Step 7. When all information is complete and correct, click the Save and Post button at the top.


NOTE- You can Save your work and return to it by choosing the Save button 

 


View / Edit / Delete Misc. Cash Receipts


Step 1. Navigate to Accounting > A/R > Manage Misc. Cash Receipts


Step 2. Complete the Search fields as needed to locate the correct Misc. Cash Receipt. 



Step 3. Click the Search button to return a list of transactions that match your criteria. 


Delete (Void) a Misc. Cash Receipt


NOTE- Misc. Cash Receipts can only be deleted if the Period is open and it is not part of a completed Bank Reconciliation. 


Step 1. Complete steps outlined above.


Step 4. Click the X icon to delete the record. 



Step 5. Click OK in the popup Confirmation box.


Edit a Misc. Cash Receipt


NOTE- Misc. Cash Receipts can only be edited if they have not yet been Posted. To edit a Posted entry, you will have to delete it and re enter it. (see instructions above to delete Misc. Cash Receipts)


Step 1. - Step 3. Complete steps outlined above.


Step 4. Click the Pencil icon to open the record. 



Step 5. Make any necessary changes to the record. 


Step 6. When all information is complete and correct, click the Save and Post button at the bottom.