Accounting > A/R > Manage Deposit


Use this page to create deposits from previously entered Cash Receipts and Miscellaneous Cash Receipt batches. The deposit will record the transaction in the selected bank account and update the general ledger during this process. 



NOTE-The following types of transactions do NOT require a deposit as they are handled by the automated bank integration:

  1. Lockbox deposits

  2. Deposits made via a check scanner to an integrated bank's lockbox

    NOTE- This is only for checks received for application to Owner accounts. 

  1. Deposits made via Zego website

NOTE- Deposits should match the actual deposits made in the bank as this will simplify the bank reconciliation process. If owner checks and non-owner checks are combined into a single bank deposit, these items would be entered as a single deposit consisting of cash receipts and misc cash receipt batches.


To Create a New Deposit


Step 1. Navigate to Accounting > A/R > Manage Deposit.

Step 2. Select Add Deposit from the Page Action menu.

Step 3. Choose the cash receipt(s) that need to be completed by clicking on the corresponding radio button(s) to the left, or click the radio button at the top to choose all deposits. 

Step 4. Complete the additional fields in the Deposit section. 

  • Association- Select the correct Association from the drop down menu.


  • Bank Account- Select the correct Bank Account from the drop down.


  • Date- Enter the date of the Deposit. Note-This is the date that will show as the deposit date on the General Ledger. 


  • Memo- Enter additional information for the deposit if needed. 


  • NOTE- Memo will show in general ledger.


  • Description- Enter additional information for the deposit if needed.

 

  • NOTE- Description will not show up on general ledger. 


Step 5. When all information is complete and correct, click the Save and Post button at the top.


NOTE- You can Save your work and return to it by choosing the Save button 

 


View or Edit a Deposit


NOTE-  Cash Receipts can only be changed if they have not yet been Posted. To change a Posted entry, you will have to delete it and re enter it. (see instructions above to delete Misc. Cash Receipts)


Step 1. Navigate to Accounting > A/R > Manage Deposit.


Step 2. Complete Search fields to locate the Deposit you need to edit.



Step 3. Click on the Pencil icon to open the record. 



Step 4. Make changes as needed in the fields below. 


  • Date- Enter the date of the deposit. 


  • Memo- Enter additional information for the deposit if needed. 


  • NOTE- Memo will show in general ledger.


  • Description- Enter additional information for the deposit if needed. 


  • NOTE- Description will not show up on general ledger. 


  • GL Batch- You can also view additional details in the General Ledger Batch by clicking on the Batch number. 

    


Step 5. Make necessary changes in the Batch Entry portion. 


Step 6. When all information is complete and correct, click the Save and Post button at the bottom.


NOTE- You can Save your work and return to it by choosing the Save button 

 


Delete (Void) a Deposit


NOTE- Deposits can only be deleted if the Period is open and it is not part of a completed Bank Reconciliation. 


Step 1. Use the Search filters to locate the deposit(s) you need to delete.  


Step 2. Click the Trash icon to delete the record. 



Step 3. Click OK in the popup Confirmation box.