A/R > A/R Setup > Manage Payment Application Rule 


Use this page to create alternate rules for the application of payments in selected A/R Types.



The default Payment Application is established by the A/R Transaction Type for each kind of charge such as; Assessments, Late Fee, Pool Card, etc… A Payment Application Rule is an optional rule that can be used to apply a different payment application to selected A/R Types. For Example, if an Association wants all accounts at the attorney to apply payments to attorney fees before any other charges. 


Creating a new Payment Application Rule is completed in two parts. 


  • Create a new Payment Application Rule

  • Add Firm Transaction Types 

    PART 1

PART 1


Create a new Payment Application Rule


Step 1. Navigate to A/R > A/R Setup > Manage Payment Application Rule.


Step 2. Select the Add Payment Application Rule from the Page Actions drop down menu. 



Step 3. Enter a Title for the new rule.



Step 4. Use this Tab to select all A/R Types for which this rule applies. Highlight the rule or multiple rules in the All AR Type pane, and use the left arrow to move it to the AR Types pane. 


NOTE- A/R Types are used to designate the status of the account for collection purposes. CLICK HERE for more information. 



Step 5. Click the Save button to finalize, or the Save Add button to create additional Rules. 



PART 2 Add Firm Transaction Types


Firm Transaction Types are used to define Charge, Payment and Credit Types that appear on Owner ledgers. When Firm Trans Types are created, the default method of payment application is set up. This step allows you to redefine how payment applications are set up for a particular Payment Application Rule. 


Step 1. Navigate to A/R > A/R Setup > Manage Payment Application Rule.


Step 2. Click the Pencil icon for the Rule you want to edit. 


Step 3. Click the Add Trans Type button. 


Step 4.  Complete the Overview window. 


  • Trans Type- Select the Trans Type you want to add to the chosen Payment Application Rule, from the drop down menu. 

 

  • Method- Select the method of payment application from the drop down menu. 


  • Oldest First- This will apply the payment to the Oldest charges first. 

  • Newest First- This will apply the payment to the most recent charges first. 

  • Split Evenly- This will split the payment and apply half to the oldest charges and half to the newest charges. 

  • Priority- Enter a number to set the order in which partial payments are applied to open charges. The lower the number, the higher the priority, ie; 1 has the highest priority and 100 has the lowest. 


  • Include Auto Application- Check this box to include this Trans Type in automatic application. 


Step 6. Click the Save button to finalize.


NOTE- This step will return you to the Payment Application Rule page, where you can add additional Trans Types to the new rule.