Accounting > A/R  > A/R Setup > Manage Firm Trans Type


Use this page to create, Set up and Edit or Delete Transaction Types at the Firm level. These are the Charge, Payment and Credit Types that appear on the Association’s Homeowner’s ledgers. 


Creating a new Transaction Type is a two step process utilizing two pages.


  • Create a new Transaction Type- Accounting > A/R  > A/R Setup > Manage Firm Trans Type


  • Link the Transaction Type to General Ledger Accounts- Accounting > Financial > Association GL Setup (Trans Type Tab) CLICK HERE for more information.


Setup a New Charge Type


Step 1. Navigate to Accounting > A/R  > A/R Setup > Manage Firm Trans Type


Step 2. Select Add Item from the Page Action drop down 



Step 3. Complete the fields below in the Overview portion of the Firm Trans Type window. 


  • Title - Enter name of Trans Type


  • Add to Ledger - Specify the Firm Ledger to which the new Trans Type will apply. 


NOTE-  The system allows for multiple Ledgers to be created on a homeowner’s account as a means to separate and categorize charges if needed. Leave this field blank if you are not using additional ledgers. If you wish to use this feature, you must first set up the new Ledger on the Firm > Manage Firm page, CLICK HERE for more information.


  • Trans Type - Click the Charge radio button.


NOTE-  Once the Trans Type has been created, this area will no longer be available to update. 


  • Active - Check this box to Activate the new Trans Type. If it is no longer in use, you can unclick the radio button to deactivate it. 


  • Coupon - Use this field if the Association is using Coupons for billing.


NOTE-  Multiple Trans Types can be billed together or separately on the Coupon. 


To bill multiple Trans Types together, select the same Item number for ALL Transaction Types. This will add all of the Trans Types together and enter it as a single amount due on the coupon. An unlimited number of Trans Types can be billed together. 


To bill multiple Trans Types separately, select a different Item number for each Transaction Type. This will allow coupons to be generated for each Trans Type. Up to 5 different Firm Trans Types can be billed(including Late Fee) if billing separately. 



Step 4. Complete the fields in the Charge portion of the window. 


  • Include in Past Due Amount - Check this box if this Transaction Type should be part of the Past Due balance. 


  • Include Auto Application - Payments will auto apply to this charge based on the Payment Application Priority set. 


  • Include in Recurring Payment - Check if this Trans Type should be included in Automatic Drafts, if applicable. 


  • Payment Application Priority -  Set the order in which partial payments are applied to open charges. This will affect automatic applications, but payments can be manually applied, if needed. 1 has the highest priority, the higher the number, the lower the priority.


  • Payment Application Method - This determines whether transactions with the same payment application priority are applied oldest first, newest first, or split evenly.



Step 5. Click the SaveAdd button to finalize.



Step 6. Once these steps are completed, navigate to Accounting > Financial > Association GL Setup (Trans Type Tab) to complete the process. CLICK HERE for more information.


Set up a New Payment Type


Step 1. - Step 3. Follow the same steps as above with one change. In the Overview portion of the Firm Trans Type  window, select the Payment radio button under Trans Type.


Step 4. Complete the Payment portion of the Firm Trans Type window. 


  • Use for Cash Receipt- Check this box to make the new Payment Type available in the drop down menu when payments are entered. 


  • Cash Receipt Default- Check this box to make the new Payment Type the Default option when payments are entered. 



Step 5. Click the Save button to finalize.


Setup a New Credit Type


Step 1. - Step 3. Follow the same steps as above with one change. In the Overview portion of the Firm Trans Type window, select the Credit radio button under Trans Type.


Step 4. Complete the Credit portion of the Firm Trans Type  window. 


  • Ownership Change- Check this box if the new Credit Type can be used to clear Former Owner accounts for Ownership changes.

  • Default Ownership Change- Check this box to make this Trans Type the Default selection for Credit transfers for Ownership changes. 



Step 5. Click the Save button to finalize.


Edit Existing Trans Types


Step 1. Navigate to Accounting > A/R  > A/R Setup > Manage Firm Trans Type


Step 2. Complete the Search fields to locate the Trans Type you wish to Edit. 



Step 3. Click the Pencil icon to open the record. 



Step 4. Make changes as needed.


Step 5. Click the Save button to finalize.