Accounting > Financial > Chart of Accounts


Use this page to set up and maintain the chart of accounts for the association.


NOTE- The chart of accounts is the foundation of the uManage accounting system, and as such must be set up first.


The GL Accounts in the chart of accounts define the type of account, along with it's location within the financial reporting structure. The Chart of Accounts is divided into five main Types, as well as user defined Levels, used to create subtotals within the chart of accounts. 


  • Types

    • Assets

    • Liabilities

    • Equity

    • Revenue

    • Expenses


  • Levels- Levels are user defined sub categories in the Chart of Accounts. Levels can be-ordered by dragging and dropping it to a new place in the Chart of Accounts. GL Accounts are ordered within a Level based on the Account number.

NOTE- Once created, the GL Account cannot be moved to a different account Type.  For example, you cannot move an Asset account to the Revenue section.  If a GL Account is created with the incorrect Type it must be deleted from the incorrect Type and added to the correct Type.


Edit a Type

Step 1. Navigate to Accounting > Financial > Chart of Accounts

Step 2. To edit a Type, right-click on the Type you want to edit.

Step 3. From the drop down menu click Edit Level.

Step 4. Enter text to change the name.

Step 5. Click the Save button to finalize your changes. 


Add/Edit a Level

Step 1. Navigate to Accounting > Financial > Chart of Accounts

Step 2. Right-click on the Type to which you want to add a Level.

Step 3. Select Add Level from the drop down.

Step 4. Enter in the details of the new Level as follows:

  • Account Type - Select which Type this Level will be a part of.


  • Name - Enter a Name for the new level.


  • Enable Rollup Reporting - When checked, the report will only show the rollup Level totals. When unchecked, the rollup Level and detail Accounts will show.  This allows for grouping Accounts within a Level. but not showing these detailed Accounts on the financial reports.


  • Do Not Show Level on Financial Reports - When clicked, this Level will be removed from financial reports.


Step 4. Click the Save button to finalize your changes. 

Edit a Level

Step 1. - Step 2.- Follow steps 1 and 2 as above. 

Step 3. Locate the Level you need to edit by clicking the arrow next to the Type to open it. 

Step 4. Right-click on the Level you want to edit.


Step 5.  Select Edit Level from the drop down menu.


Step 6.  Make any changes needed on the GL Account Group Edit dialog box.

Step 7. Click the Save button to finalize your changes. 


Add/Edit/Delete an Account


Add an Account


Adding a new General Ledger account can be done in two different ways. 

Step 1. Navigate to Accounting > Financial > Chart of Accounts

Step 2. Select Add Account from the Page Actions drop down menu.

Step 3. In the new window, enter the details of the new GL Account.

  • Add to All Associations - Check this box when adding a new Account to copy this Account to all other associations.  


NOTE- If the Account number already exists in another association, it will not be copied.


  • Type - Choose Type to add Account from dropdown list.  


NOTE- Not available when right-clicking on an existing Level.


  • Group - Choose Level to add Account from dropdown list. 


 NOTE-  Not available when right-clicking on an existing Level.


  • GL Number - Enter the number of the Account.  This number is used for ordering within a specific Level.


  • Name - Enter the name of the Account.  The name and Account number can be changed at any time.


  • Fund Type - By default, GL Accounts are assigned to the operating fund, but can be set to the Reserve 


  • GL Department - Specify GL Department to which this Account should be assigned.


  • Inactive - Check this box if the Account is no longer to be used.  An inactive GL Account will still show on reports, but cannot be used on financial transactions. 


NOTE-  Inactive Accounts cannot be used within a GL Account that is tied to a bank account.


  • YE Close R/E - Specify whether this GL Account should be closed at year-end into the association's default year-end closing equity Account(as set on the Association GL Setup page) or to a specific equity Account. The default value is to "Use Association Default".


  • Cash Flow Classification - Specify how the GL Account will be handled on the Cash Flow reports.


  • 1099 Category - Choose the category where AP expenses should appear on the 1099. The category chosen will determine whether expenses will show on 1099-MISC or 1099-NEC.   


  • Send To Strongroom - Check this flag to include this Account in the Strongroom integration.

Uncheck this flag to remove the Account from Strongroom.


  • Description - Provide a description.This is for internal use only.

Step 4. Click the Save button to close the window and add the new Account or use the Save & Add button to add the new Account, but keep the window open to add another Account.


Delete an Account


NOTE- A General Ledger Account cannot be deleted if there are entries posted to it - the Account would have to be made Inactive.

Step 1. Navigate to Accounting > Financial > Chart of Accounts

Step 2. Navigate to the Account you would like to Delete and right click to bring up the drop down menu.

Step 3. Click Delete Account. 

Step 4. Click OK in the confirmation window. 


Copy a Chart of Accounts from an Existing Association


To expedite setting up the Chart of Accounts you can easily copy it from an existing Association. Once the accounts are copied, you can make edits and changes to individual accounts, or add or delete accounts as needed. 


Step 1. Navigate to Accounting >  Financial > Association GL Setup


Step 2. Use the Search fields to locate the New Association. (new Associations with no Chart of Accounts will be in RED)


Step 3. Click on the Pencil icon to open the record.


Step 4. On the Overview Tab, choose the Association you want to copy from the drop-down menu. 



Step 5. Click the Save button to copy the Chart of Accounts.