Learn how to create a separate Owner Ledger at the Association level. Unique ledgers allow for specified transaction types to be easily identified and displayed on the homeowners account and on the Portal.


PART 1-  Create a New Association Ledger


Step 1. Navigate to Association > Manage Association.


Step 2. Scroll down to locate the Association, or enter the name in the Contains search field.


Step 3. Click the Pencil icon to Edit the record.


Step 4. Click the A/R Tab.


Step 5. Complete the Ledger Num portion of the window.


  • Name- Enter the name for the Ledger.


  • Number- Enter a number to use for reference for the new ledger.


  • Enabled- Check the box to make the ledger available to all Accounts. 


  • Show on Portal- Click this to make the ledger available on the Portal.



PART 2-  Select Transaction Types 


Once you have created the new Ledger, the next step is to link Transaction Types to the ledger. For example, if you have created a separate ledger for Fines, you will need to link all Fine Transaction Types to the new ledger. 


Step 1. Navigate to Accounting > Financial > Association GL SetUp


Step 2. Select the Association from the dropdown menu.


Step 3. Click the Pencil icon to Edit the record.



Step 4. Click on Trans Types tab


Step 5. Click the Pencil icon for the Trans Type you want to assign. 



Step 6. Select the correct ledger in the Association Ledger Num drop down menu. 



Step 7. Click the Save button to finalize.