Accounting > Financial > Manage Journal Entry


Journal Entries are used to record all business transactions in eUnify for your Associations. Journal entries form the building blocks of the accounting method, making it possible for your client Boards to track and monitor where their funds are being spent and where they came from. While most of this process happens behind the scenes in eUnify, there are times when manual entries will need to be made to correct or adjust account balances at the end of an accounting period, or when entering starting balances for a new community.  


Use this page to search, view, add, edit, delete and import Journal Entries. 

 

Create a New Journal Entry

Journal entries can be added manually by entering in the general ledger account number and amount. Alternatively, the journal entries can also be imported from Excel. CLICK HERE for more information.

 

Step 1. Navigate to Accounting > Financial > Manage Journal Entry

Step 2.  Select Add Entry from the Page Actions drop down menu to open the General Journal Entry page. 

Step 3.  Complete the fields in the General Section.

  • Association - Select/confirm the association in the dropdown.

  • Date - Enter the date the journal entry will post to the ledger.  This date must be in an open period.  If the date is in a closed period, it will show in red and will not allow the JE to save.

  • Auto Reverse Next Month - Check this box to automatically create a one-time reversal for the journal entry on the first day of the next month. This is useful when accruing an expense, for example, a landscaping bill.

  • Memo - Enter a short description of the reason for this journal entry.  Note - This memo will display on the general ledger.

  • Description - This field is optional.  Enter a long description for the journal entry. Note - This description will not display on the general ledger.

Step 4. Complete the Distribution section.

  • GL Account - Choose general ledger account from dropdown.  Also, search by entering information, i.e. GL number or GL name.

  • GL Department-Select a Department from the drop down menu, if applicable.

  • Memo - Enter a short description of the reason for this journal entry.  Enter a short description of the reason for this journal entry.  Note - This memo will display on the general ledger.

  • Debit - Enter the debit amount of the journal entry.

  • Credit - Enter the credit amount of the journal entry.

Step 5. Click Save or Save and Post when completed. Save will save your Journal Entry without posting to the General Ledger. Save and Post saves journal entry and posts to general ledger.


Recurring Tab


Use the Recurring tab to create a regularly recurring General Ledger transaction. Using the options below select how often, the day and the start and end date for the recurring entry. To edit or review your recurring journal entries go to Accounting > Financial > Manage Recurring General Journal Entry page.

CLICK HERE for more information 

Files Tab


Use the Files tab to upload attachments related to your journal entry.


Manage Recurring General Journal Entry

 

Select Manage Recurring General Journal Entry from the Page Actions drop down menu to access Recurring General Journal Entry page.  CLICK HERE for more information.


Post Batch  

Select Post Batch from the Page Actions drop down menu, to post any batches that were not posted when entered.


Delete, Copy or Reverse a Journal Entry


Delete a Journal Entry  - Click the Trash icon next to the journal entry to remove it. The following 3 conditions must be true in order to edit/delete a journal entry:

  • The journal entry must have been manually created.

  • The period must be open.

  • The journal entry cannot be part of a bank reconciliation.  

NOTE- Deleting bank reconciliation will allow deleting and/or altering journal entry.


Copy a Journal Entry - Click the Copy icon next to the specific journal entry.

  • Enter post date for journal entry.

  • Make any needed changes to journal entry.

  • Save or Save and Post entry. 


Reverse a Journal Entry - Click "Create Reversing" next to the specific journal entry. 

  • Enter post date for journal entry reversal.

  • Journal entry will immediately post.