Owner Account-Transaction Tab 


Learn how to enter a payment to an Owner’s Account directly from the Transaction Tab. 


Add a Payment


Step 1. From the Owner Account-Transaction Tab, select the Add Payment hyperlink.



Step 2. Complete the fields in the Add/Edit Cash Receipt window. 


NOTE- When entering a payment through the owner Account several fields will auto-populate with information from the account. Review the information to make sure it is correct. 


Overview Tab - Cash Receipt section


  • Association - Select the correct Association from the drop-down menu. 

  • Type - Select the correct Type from the dropdown menu. This Type describes the payment source, such as, online payment, lockbox etc…

  • Payment Type - Select the correct Payment Type from the dropdown menu. This Type describes the purpose of the payment, such as, deposit, pool car, assessments etc…

  • Date - Enter the date the Payment should post to the owner's account.  

NOTE-  Can only choose Date in open periods.

  • Amount - Enter Total amount of the payment or payments. 

  • Bank Account - Select the correct Bank Account from the drop-down menu, if other than the default account. 

  • Memo - Enter a memo for the payment.  

NOTE-  This Memo will show in the general ledger, but not on the owner's account.

  • Description - Enter a description for the payment

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Overview Tab - Account section


  • Account - Select the correct Account from the drop-down menu. (This information will auto-populate based on the account you are in) 

  • Date - Choose Date that Payment needs to be posted to the owner account.  

NOTE-  Can only choose Date in open periods.

  • Amount - Enter the amount of the payment.

  • Type - Select the correct Payment Type from the drop-down menu.

  • Check Number - Enter the check number. 

  • Memo - Enter a Memo for the payment, if needed  

NOTE-  This memo will show on the owner's account, but not in the general ledger. 

  • Apply - Click the Apply hyperlink to manually apply the Payment if needed. CLICK HERE for more information.


 

Files Tab


Use the Files Tab to upload documents related to the payment, if needed. 



Step 3. Review Open balance to make sure that the payment or payments have been posted correctly. If the totals are correct, the Open balance should be $0.00



Step 4. Click Save and Post when completed.