Paying vendors through ACH transfer is fast, secure, and helps avoid late fees or service interruptions. It only takes a few minutes to set up in uManage.
Step 1: Set Up the Vendor for ACH
- Go to Accounting > A/P > Manage Vendor.
- Locate the vendor using the search filters.
- Enter the following details:
- Enable ACH Payment – Check this box.
- Routing Number – Enter the vendor’s bank routing number.
- Account Number – Enter the vendor’s bank account number.
- Click Save.
Step 2: Enter and Pay Invoices
- When entering an invoice (Accounting > A/P > Manage Invoice), select ACH from the Pay Via field.
OR - Use Accounting > A/P > Pay Invoice to review ACH invoices and confirm they are set to be paid from the correct bank account.
Step 3: Create the ACH Batch.
After an invoice (or multiple invoices) is paid via ACH on the Pay Invoice page, it disappears from the Pay Invoice page and moves to the next step, Create the ACH Batch.
- Go to Accounting > A/P > Process ACH.
- From Page Actions, select Add Batch from the Page Actions drop-down menu.
Enter:
- Title (to identify the batch).
- Bank (select from drop-down).
- Pay Via – ACH or Credit Card – select the correct choice.
- Effective Date – This field is required by the bank and indicates the date when the file will be processed. Since each bank has its own rules, please confirm with your bank representative which date should be used. In most cases, the effective date should be set to the next business day or later. Extra care is needed if the file is scheduled for a Friday or Monday, so it is always best to confirm with your bank.
Some banks determine the effective date based on when the file is submitted—whether it was sent before or after 2:00 p.m. Because this can vary, we recommend confirming the specific requirements with your bank representative.
- Select the invoices that need to be included in the batch and click Save.
Step 4: Generate the NACHA File
The NACHA file is what your bank uses to process ACH payments.
- In Process ACH page, find and select your batch.
- From Page Actions, choose Create NACHA File.
Once the .txt file is visible in the Batch row, the NACHA file has been created.
Contact your bank first to confirm how they want NACHA files submitted.
- Upload directly through online banking to the bank.
- If the bank is integrated with our system, select the batch and click Send to Bank from the Page Actions button.
Step 5: Confirm Processing the ACH Batch
After the bank has confirmed that the ACH file has been processed, the batch must be confirmed in uManage.
- Return to Process ACH.
- Select the batch.
- From Page Actions, choose Confirm Processed.
Once confirmed, the system will generate all necessary transactions for the invoice payment via ACH.
✅ Done! Your vendor has been paid via ACH.