Did you know that you can pay vendors via ACH transfer? It's a great way to get payments to vendors right away (including management fees) and to avoid late fees or interruption of service, and only takes a few minutes to set up. 

PART 1  Set up Vendors


Set up Vendor to send ACH Payments


Step 1. Navigate to Accounting > A/P > Manage Vendor.

Step 2. Use the Search filters to locate the Vendor you need to set up. 

Step 3. Complete the fields indicated below. 


  • Default Pay Via- Select ACH from the drop down menu.

  • Enable ACH Payment- Check this box to enable the ACH option for the Vendor and make it the default option for all invoices. 

  • Routing Number- Enter the Vendor’s Bank routing number.

  • NOTE- If the Routing number and Account number are not entered, the system will default to payment by check

  • Account Number- Enter the Vendor’s Bank account number.

  • NOTE- If the Routing number and Account number are not entered, the system will default to payment by check


Step 4. Click the Save button.


PART 2  Enter and Pay Invoices


Select ACH as the Payment Method


When the invoice is entered, select ACH Payment from the Pay Via drop down menu. Accounting > A/P > Manage Invoice


CLICK HERE for more information on entering and posting invoices.



Pay Invoices


Use the Pay Invoice page, Accounting > A/P > Pay Invoice, to review your invoices to make sure they are entered correctly for ACH payment, and that they are scheduled to be paid from the correct bank account. 


CLICK HERE for more information on paying invoices.


PART 3  Manage the ACH Transfer


Create an ACH Batch


Step 1. Navigate to Accounting > A/P > Process ACH.

Step 2. Select Add Batch from the Page Actions drop down menu.


Step 3. Complete the ACH Transfer window. 


  • Title- Enter a Title for the Batch. This is to help you locate the correct batch in the next step. 

  • Bank- Select the correct Bank from the drop down menu.

  • Pay Via- Select ACH from the drop down menu.

  • Date- Enter the correct date for the Batch.

Step 4. Select all Invoices that belong in the new Batch. 

Step 5. Click the Save button to finalize.



Prepare and Send the NACHA File 


A NACHA file is an electronic file the bank uses to process automatic drafts.


NOTE- Before completing this step you will need to contact your Bank to confirm their process for submitting a NACHA file. 


Step 1. Navigate to Accounting > A/P > Process ACH.

Step 2. Use the Search Filters to locate the batch you want to process. 

Step 3. Check the radio button for the batch. 

Step 4. Select Create NACHA File from the Page Actions drop down menu.

 


Step 5. Click OK in the confirmation window. 



Step 6. Send or upload the NACHA file, per the Bank instructions. 



Process the ACH Batch


Once the NACHA file is received and validated by the bank, the final step is to process the ACH batch to generate the corresponding bank transactions. 


Step 1. Navigate to Accounting > A/P > Process ACH.


Step 2. Check the box corresponding to the Batch you need to process.

Step 3. Select Confirm Processed from the Page Actions drop down menu. 


Step 4. Click OK in the confirmation pop up box.