Use this page to create and process manual checks. 

Manual checks are used to create checks in situations that require a payment to a recipient that you do not want to add as a Vendor, such as Owner refunds or reimbursements to Board or Committee members or management staff. 


PART 1 Enter Payment Information


Step 1. Navigate to Accounting > A/P > Manage Manual Check.

 

Step 2. Select Add Check from the Page Actions drop down menu. 

  

Step 3. Complete the Manual Check window. 


  • Association- Select the correct Association from the drop down menu.

  • Bank Account- Select the correct Bank Account from the drop down menu. 

  • Date- Select the date of the check from the calendar, or type it. 

  • Amount- Enter the Amount of the check. 

  • Payee Type- Select the Payee Type from the drop down menu.


  • User Defined- Use this option for a payee that does not fit the other two types. 

  • Owner- Enter if the payee is an Owner. 

  • User- Enter if the payee is a User (employee or other). 

  • Payee Name- If you are using the Owner or User Type, you can select the payee from the drop down menu. If you selected the User Defined option, you will need to enter the payee name in this field. 

  • Payee Address- If you selected Owner or User Types the address will auto-populate the payee address. If you selected the User Defined option, you will need to enter the payee’s address. 

  • Posted- This checkbox will be checked when the payment is posted. 

  • Void- This checkbox will be checked if the payment is Voided.

  • File- Upload an attachment, if applicable. 

  • Memo- Enter a Memo to appear on the check. 

  • Description- Enter a description of the payment, if needed. 

 

Step 4. Use this section to code the payment to the correct GL account (s). Select the GL account from the drop down menu and enter the amount for that account to the right. Tab to the next row, if needed, and continue to add entries until the entire check is properly accounted for. 

 

Step 5. When correctly completed, the Open amount should be $0.00.


Step 6. When complete, select Save Add to enter another manual check, or Save to save your progress to complete later, or Save and Post to complete the entry and close. 


PART 2 Create a Manual Check


Step 1. Navigate to Accounting > A/P > Manage Manual Check.

 

Step 2. Use the search filters to locate the payments you need to process.

  

Step 3. Check boxes corresponding to the payments you want to cut a check for. 

 

Step 4. Select Generate Check from the drop down menu.

 

Step 5. Click the hyperlink corresponding to the check you generated. 


Step 6. Review check for accuracy and print.