Accounting > Financial > COA Inquiry


The Chart of Accounts Inquiry page provides up to date information about all transactions within a selected period for all General Ledger accounts. The information provided can help with research when there are discrepancies, as well as a means to conduct periodic reviews prior to month end. 


The Search filters can be used to narrow your search to view a range of accounts. Complete filters below as needed, then click the Search button. 


  • Association- Select an Association or an Association Group from the drop down menu.

  • Source- Select a Source type from the drop down menu. This will limit your search to transactions generated by a selected source. 

  • Post Status- Select to filter your search by Posted or Unposted transactions. 

  • Start/End Date- Enter a Date range to narrow your search to selected dates. 

  • Account- Select a General Ledger account from the drop down menu to see a specific account.

  • GL Department- Select a Department from the drop down menu to see all accounts within a selected Department. 

  • Recon Status- Select Reconciled or Unreconciled transactions. This will limit information to transactions that have been reconciled at month end, or those that remain open. 

  • Min/Max Amount- Enter a minimum and/or a maximum amount to limit data by dollar amount.

  • Contains- Enter all or part of a name or number to return all transactions that meet the criteria. 



Page Controls


Open All- Click the arrow at the top to open all accounts for detailed viewing. 



Open Account- Click the arrow to the left of the account you want to open.

 


View Source Id- Click the Source Id hyperlink to see where the transaction originated. 



View GL Batch Id- Click the Batch Id hyperlink to view batch information.



Other Helpful Information


  • Department- If the selected GL Account is in a Department, the Dept. name will be displayed in this column.

  • Source- The Source Type will be listed in this column. 

  • Trans Date- The date of the transaction.

  • Amount Debit/Credit- The amount of the Debit or Credit will be listed in the appropriate column.

  • Running Balance- The running balance for the GL Account will appear in this column. 

  • Memo- The memo entered for the transaction will be in this column. 

  • Posted- A green check indicates the transaction has been posted.

  • Posted Date- This column displays the date the transaction was posted, if applicable.