This article describes the process of sending Vendor, Manual or Owner Refund checks to fulfillment.


Set Up

Step 1.  Go to Firm > Manage Firm > Templates > Checks. From here, select the Letter Stream option and click ‘Save’.


 

     

 Step 2.  Ensure the check you want to send has a bank signature.   Go to Banking > Manage Bank Account page, click the pencil icon next to the account you wish to edit.  Select a file with the appropriate signature image from your computer and save.


                
       


Step 3.  Add the Fulfillment Check to the profile permissions. From the Administration > Manage Profiles page, click ‘Edit’ for the profile. Next, in the Overview tab, go to the Accounting > AP section and check the Fulfillment Check option to make it available.





How to Use It

After the check(s) have been paid in uManage and the check has been generated, go to Accounting > AP > Fulfillment Check. Click ‘Add Batch’ from the Page Action Button.

 

  1. Fill out all the fields:
    1. Title: Enter a title for the batch. This will help you locate the correct batch.
    2. Association: Select the association for which you are creating the batch.
    3. Check Type: Select the check type from the drop-down menu.
    4. Start Date: Select the start date for the period when the checks were created.
  1. In the Batch Entry section, select the checks that need to be sent to fulfillment.

 After this, the Estimate Total Postage and Postage Remaining columns will be available for review.

Once completed, click Send To Fulfillment to finish the process.   

  

Troubleshooting

If checks are highlighted in red on the Batch Entry section:

  • They do not have a signature.
  • Ensure the Letter Stream template was used when the check was created.