Accounting > AR > AR Setup

This page is used when there are two associations related to each other: a Master and a Sub association. It is specifically for scenarios where there is a clear criterion that an amount from one association should be automatically moved to another.


Step 1: Set Up

1: From the Manage Association page, the Sub association must be linked with the Master association.

    • Click ‘Edit’ for the Sub association and select the Master association.


2: Navigate to Accounting > Financial > Association GL and set up the Move Payment section.

    • To add a new Trans Type, click HERE for instructions.
    • To link the Trans Type to the Ledger, click HERE for instructions.



Step 2: Set Up the Rule

  1. Go to Accounting > AR > AR Setup > Auto Move Payment Rule.
  2. Click Add Rule from the Page Action Button.

Fields:

  • Association: Select the Master Association.
  • Title: Use an appropriate title.
  • Amount: Enter the exact amount that should be coming to the Master Association.
  • Effective Date: Select the effective date.
  • Enabled: Ensure this box is checked.


In the Distribution section, both the Master and Sub Association will be shown. Specify the amounts that each type of association should retain.

Example: From the $100.00 amount posted for the Master Association, $30.00 should be moved to the Sub Association.


Click Save to finish the action.


Note: The rule will be applied every time a payment matches the criteria you set up.


Troubleshooting

If the Association appears in red, it indicates that there are no settings configured on the Association page or the Association GL Setup page for the Move Payment section. Refer to Step 1.