In some cases, it may be necessary to enter an invoice with a $0 amount—for example, to maintain complete vendor history or to document a non-billable transaction. This article explains how $0 invoices work in the system and what to expect during processing.
How to Process a $0 Invoice
First, the invoice must be added to the system and GL distributions selected. The amount should be entered as $0 in all applicable fields.
Then, to complete processing:
- Manually change the payment status to “Ready to Pay.”
- Click Post to finalize the process.
Once posted, the invoice will be marked as Paid and Posted, but no GL entries will be created, as the amount is zero.
Where the Invoice Will Appear
Even though financial transactions are not generated, the invoice will still appear in the following locations:
- Manage Invoice page
- Vendor Transaction report
- Board Portal (if applicable)
This ensures the invoice remains in the system for tracking and audit purposes.
Example
A screenshot from a test environment display how a $0 invoice appears once it is processed.