Overview

To set up or edit an Association, navigate to Accounting > Financial > Association GL Setup:

        Locate the Association and click the Pencil icon to edit.

Overview Tab - Setup Steps

Step 1: Complete Fields in the Overview Section

  • Fiscal Year Month End: Choose Calendar Year (Jan–Dec) or Fiscal Month End and select the last month of the fiscal year. (Note: This cannot be changed after saving.)
  • Copy Chart of Accounts From: Select an existing Association to copy its Chart of Accounts or leave blank to create one from scratch.
  • Period Format: Choose a date format for accounting periods.
  • Accounting Method: Select Cash, Accrual, or Modified Accrual. (Note: This cannot be changed after adding transactions.)
  • Enable GL Department: Check to activate departments. (Optional: Departments can be created in the Department tab.)
  • Include Dept in the GL Account: Check to auto-assign departments to transactions. (Note: This affects only open periods.)

Click Save after completing the initial setup.

Additional Setup Items

Once saved, more fields become available:

  • Start Period: Set the starting month for the open period. Prior periods will be closed.
  • Default GL Accounts (based on accounting method):    
    • A/R Account: Default for Accounts Receivable (not used with Cash Accounting).
    • Prepaid Account: Tracks payments not allocated to charges. (Cash = revenue account; Accrual = liability account.)
    • A/P Account: Default for payables (not used with Cash Accounting).
    • Retained Earnings Accounts: Set up for Operating, Reserve (optional), and Other (optional) funds.
    • Write-Off Account: Used for all transaction types.
    • Bank Interest Account: Tracks bank statement interest.

User-Defined Fields

(Optional fields for report customization):

  • User Defined Net Income: Custom value to display on reports instead of Net Income.
  • User Defined Show Income Before: Adds a custom subtotal on financial reports if enabled in the Chart of Accounts.

Key Performance Indicators (KPIs)

Identify relevant KPIs for the Association by selecting applicable options from the dropdown menu.

Click Save after completing the setup and confirm if prompted.